Vehicle Maintenance Form

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COMPANY VEHICLES ARE AN ADVANTAGE IN MANY WAYS

VEHICLES MUST BE MANAGED

KEY FACTOR:

There are numerous advantages to having company vehicles.� They aid in recruiting efforts, they advertise your name, they add dependability and credibility to your service and really help to decrease turnover.� Company Vehicles are a huge investment so proactive and on time maintenance is mandatory to deter repair costs and accidents.� For small and non-franchised business owners it is best to buy used vehicles, all the same make and model.� Try and pay cash for them so you do not need to buy collision insurance.� That will buy you a vehicle every other year.� Buying used vehicles, however, makes it even more mandatory to stay on top of their maintenance.� A vehicle maintenance report should be maintained on each of your company vehicles and updated weekly.

ACTION ITEM:

Make a grid of the items you will need to keep track of for each vehicle.�� It is best to try and fit all of the data on one sheet per car.� We did use legal size paper.� Some of the items you will want to track are:

• Vehicle license plate number
• License due date
• Inspection due date (dependent upon state)
• Automatic or standard (we had 22 cars so we needed to track that)
• Mileage with date taken
• Last date and mileage tires rotated
• Last date and mileage front end aligned
• Many more
  

There are many more details that you will want to track on your vehicles.� If you maintain your vehicles you can easily get 250-300K miles out of each one.� If they are all the same make and model you and can pull parts from the dead cars and use them on your current fleet.� Things like door handles are very costly.� Don’t just give yours away.� When that unfortunate day comes that you have a totaled car buy it back from the insurance company.� You can usually get it for $500 and you might have a good engine in the car that is worth a lot more than $500.� It is important to find a mechanic who will work with you on this.

IMPLEMENTATION PROCESS:

Create a spreadsheet that tracks all of the data you need to track.� Also, add any mileage data that you need on your Vehicle Maintenance Form to the Team Leaders Daily Tracking Form.� Utilize your drivers to bring you mileage, vehicle condition, etc.� You will need to transfer the data from one sheet to another.� The last step is to be sure to make arrangements to perform the maintenance on the vehicle when a schedule due date appears.�� You are setting the benchmark for how you want your employees to take care of your vehicles.

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Vehicle Maintenance Form